• Implement and maintain document control processes and procedures.
• Develop and maintain the Document Management System.
• Manage all flows of documents either in electronic form or on paper support.
• Ensure Document Management accordingly to established procedures or standards (documents numbering, formats, issuance, review, dispatch, recording and archiving).
• Maintain and manage electronic and hard copy documents as required.
• Process incoming documentation (registration in the DMS, internal distribution, archiving)
• Process outgoing documentation (transmit to Client and Suppliers/3rd parties).
• Makes sure that controlled copies of latest approved documents and drawings are distributed internally and externally (Clients and Suppliers).
• Ensure control and coordination of projects documentation and data.
• Ensure all drawings/documentation are correctly identified, distributed and filed/stored.
• General document control activities such as photocopying, scanning, analysis of suppliers documents compliance with Project standards regarding numbering and all others aspect related to document quality.
• Assistance in the preparation collation and issue of reports and registers as may be required.
• Communicate and liaise with Project Teams, Suppliers/3rd parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to ensure consistency in document control as required.
• Monitor technical documents review and approval in accordance with agreed schedule.
• Monitoring of documentation progress in cooperation with the project planner.
• Produce internal and external (Clients and Suppliers) over-due reports.
• Ensuring the use of standardised forms and templates.
• Set-up Projects folders and facilitate Project communication process.
• Establish and maintain the Master Document Register in cooperation with the Project team.
• Collate, produce and submit QA Documentation for Clients Other tasks / general.
• Other relevant duties/tasks as directed by Directors, Contracts.
|Job Location:||Manama, Bahrain|
|Career Level:||Mid Career|